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Reviewed · Updated 2026-06-19

rtasks

Care management software for tracking tasks and documentation in assisted living facilities.

Reviewed by the Conversion Gems editorial team ·
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Pricing
Free Trial
Best for
Task coordinators
Category
Productivity & Collaboration
The bottom line

A reliable EHR for small-to-mid assisted living facilities needing compliant documentation, though enterprise analytics and integrations fall short of larger rivals.

5.9
Our score
5.9 / 10
Conversion Gems editorial verdict
From ~$1,000/mo (facility subscription)
Features7/10
7 - comprehensive EHR, eMAR, and care-plan features with 1,500+ reports; limited by weak third-party integrations.
Value5/10
5 - ~$1,000/mo facility subscription plus implementation fees is costly with no transparent pricing or self-serve trial.
Ease of use6/10
6 - intuitive for basic care tasks; non-technical staff adapt well, but interface navigation challenges reported.
Ecosystem4/10
4 - minimal integration with hospital or billing systems; RTasks Connect adds secure messaging but the ecosystem remains narrow.
Support7/10
7 - strong training resources and onboarding support noted by users; responsive customer success team.
What it really is

RTasks — web-based EHR and care management platform for assisted living and long-term care facilities.

Our take

RTasks is a purpose-built EHR by Residex Software for assisted living, nursing homes, home care, and group homes — not a general productivity tool as the DB categorises it. The DB entry lists $30/user/month and a free trial, but actual pricing starts at roughly $1,000/month as a facility subscription with no free trial available, only a demo.

Why we rate it

RTasks covers the compliance and documentation basics reliably — care plans, eMAR, incident reporting, and scheduling all in one system. The 1,500-report library is a genuine differentiator for regulatory audits at assisted living facilities.

The catch

Pricing is opaque with no self-serve trial; a sales demo and custom quote are required before any commitment. Analytics are weaker than specialist competitors and healthcare system integrations are limited.

Best for
Assisted living facilities needing HIPAA-compliant care documentation
Small to mid-sized long-term care operators with compliance reporting needs
Home care agencies tracking EVV and caregiver task completion
Not good for
Large enterprise health systems requiring deep HL7/FHIR integrations
General productivity or task-management teams
Organizations needing transparent, self-serve SaaS pricing
Friction report
Time to value
Slow: requires a sales demo and custom quote before any access; implementation and onboarding add weeks.
Scale breakpoint
Multi-site operations and complex billing or EHR integrations expose limited interoperability with third-party healthcare systems.
Walled garden
High: care records, care plans, and compliance workflows are deeply embedded — migration would require full data export and re-implementation effort.

A look inside

rtasks product screenshot

Frequently Asked Questions

Alternatives

Step up

PointClickCare or MatrixCare for enterprise-scale long-term care with deep EHR and billing integrations.

Lighter alternative

CareSmartz360 or HHAeXchange for smaller home care agencies with more budget-friendly pricing.

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Tags

#SeniorLiving#Care

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