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Reviewed · Updated 2026-10-04

ShiftWizard

Healthcare nurse and staff scheduling software from HealthStream, with self-scheduling, shift swaps, census forecasting and a free staff app.

Reviewed by the Conversion Gems editorial team ·
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Pricing
Paid
Best for
Hospital nurse scheduling
Category
Scheduling & Booking

ShiftWizard is HealthStream's nurse and staff scheduling software for hospitals and other healthcare organizations. Managers build schedules matched to patient demand, and staff use the free ShiftWizard (New) app to self-schedule, swap shifts and request time off. Pricing is not published; organizations get a quote after a demo.

ShiftWizard is owned by HealthStream

HealthStream acquired ShiftWizard, Inc., based in Raleigh, North Carolina, in October 2020. The product is now sold as ShiftWizard by HealthStream, and the staff app is listed as ShiftWizard (New).

Checked October 4, 2026
The bottom line

A proven healthcare scheduler for hospitals; plan for a demo, quote and a two-to-three month rollout.

6.5
Our score
6.5 / 10
Conversion Gems editorial verdict
Quote-based (contact HealthStream)
Features8/10
8 - self-scheduling, swaps, PTO, open shifts, messaging, acuity staffing and 7-120 day census forecasts.
Value4/10
4 - quote-based with no published prices.
Ease of use6/10
6 - staff app is simple, but HealthStream quotes a 60-90 day implementation.
Ecosystem8/10
8 - Workday (certified), Epic, ADP, Kronos and other EMR and ERP integrations.
Support7/10
7 - 4-phase implementation program and a HealthStream user forum with ShiftWizard videos; live support channels not verified.
What it really is

An enterprise nurse and staff scheduling system for healthcare, with a free staff app.

Our take

ShiftWizard covers what hospital staffing offices need: rules-aware schedules, self-scheduling, shift swaps, open-shift fills and forecasting from census history. It is sold by quote and HealthStream puts implementation at 60 to 90 days. If you are a nurse searching for it, you need your employer's login, not a sign-up.

Why we rate it

Deep healthcare scheduling features with Workday, Epic and payroll integrations and a widely used staff app.

The catch

No public pricing, no self-serve trial and a 60 to 90 day implementation.

Best for
Hospitals scheduling nurses across units
Health systems on Workday or Epic
Behavioral health and long-term care staffing
Not good for
Small clinics wanting self-serve signup
Scheduling outside healthcare
Physician on-call rotations
Friction report
Time to value
Slow: demo, quote and a 4-phase implementation of 60 to 90 days per HealthStream.
Scale breakpoint
Enterprise-wide rollouts and integrations are part of the implementation project.
Walled garden
Integrates with Workday, Epic, ADP and Kronos; we did not verify data export options.

Frequently Asked Questions

ShiftWizard alternatives

Other healthcare and shift scheduling tools from our reviews:

ANSOS: Enterprise nurse and staff scheduling that forecasts patient demand.
Amion: Physician on-call scheduling with a who-is-on view, owned by Doximity.
Smartsquare: Healthcare workforce scheduling for staff coverage and compliance.
When I Work: Self-serve employee shift scheduling and time tracking for hourly teams.
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Tags

#ShiftWizard#NurseScheduling#Healthcare

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