Is Capacities free to use?

Yes. The core product of Capacities is free forever — you get unlimited notes, objects, and cross-device sync with no time limit and no credit card required. Advanced features like the AI assistant, smart queries, and calendar integrations are available on paid plans.

What are the paid plans and what do they unlock?

Capacities offers two paid tiers: Pro (which adds AI assistance, queries, and calendar features) and Believer (a supporter tier for those who want to back the team's mission). Both are subscription-based. Check capacities.io/pricing for current plan details.

What makes Capacities different from other note-taking apps?

Instead of storing everything as generic files in folders, Capacities uses an object model — each 'Person', 'Book', 'Project', or 'Idea' is a typed entity with its own properties and links. This makes your knowledge base feel like a living network rather than a filing cabinet.

Does Capacities support team or collaborative workspaces?

Capacities is designed primarily as a personal knowledge management tool for individuals. It does not currently offer real-time collaborative workspaces in the way dedicated team tools do, making it best suited for solo knowledge work.

Can I get my data out of Capacities if I decide to leave?

Yes. Capacities supports full data export in standard formats so you are never locked in. The team emphasises data portability as a core principle, and all your content remains yours.

Reviewed · Updated 2026-06-21

Capacities

A studio for your mind — an object-based knowledge management app that turns notes into a living, connected network of ideas.

Reviewed by the Conversion Gems editorial team · 2026-06-21

Try Capacities

Pricing

Freemium

Best for

Knowledge workers, writers, researchers, and entrepreneurs who want a connected, structured thinking space without the complexity of traditional file hierarchies

Community ratings

4.8/ 5 aggregate · across 1 source

4.850+ reviews

Third-party ratings shown verbatim; aggregate weighted by review volume.

What it really is

Capacities — an object-based personal knowledge management app.

Our take

Capacities offers a unique approach to note-taking by organizing information into interconnected objects, facilitating a structured and intuitive knowledge network. The platform provides a generous free tier, with advanced features like AI assistance and calendar integrations available in paid plans.

Best for

Knowledge workers

Writers

Researchers

Not good for

Teams requiring real-time collaboration

Users preferring traditional file hierarchies

Those needing extensive third-party integrations

Friction report

Time to value

Moderate: Initial learning curve due to object-based model.

Scale breakpoint

Limited team collaboration features.

Walled garden

Moderate: Primarily individual-focused with limited external integrations.

Frequently Asked Questions

Alternatives

Step up

Notion for team collaboration.

Lighter alternative

Obsidian for local-first note-taking.

Ready to try Capacities?

Opens the official site — we may earn a commission if you sign up.

Try Capacities

Explore related categories

Conversion Gems independently reviews every tool. We may earn a commission if you sign up through our links — it never affects our verdict or ranking.

Capacities

Community ratings

Frequently Asked Questions

Alternatives

Tags

Explore related categories