ProofHub is project management and team collaboration software with tasks, Gantt charts, chat, file proofing and time tracking in one place. It is built for teams that want unlimited users on a flat monthly price. Plans start at $45 a month billed annually, and there is a 14-day free trial with no credit card.
The bottom line
Good value for larger teams that want everything in one flat bill; small teams can start cheaper elsewhere.
6.9
Our score
6.9 / 10
Conversion Gems editorial verdict
From $45/mo flat (annual); 14-day free trial
Features8/10
8 - tasks, Gantt, chat, proofing, forms, time tracking and reports per ProofHub's feature and plan pages.
Value7/10
7 - flat $45/mo for unlimited users is fair for teams, but key admin features need $135/mo after the 3-month offer.
Ease of use7/10
7 - self-serve trial with no card; many modules take a short learning period.
Ecosystem5/10
5 - named integrations are Dropbox, Box and OneDrive plus email-in; API only on Ultimate Control.
Support6/10
6 - help center, guides and demos; priority support only on Ultimate Control.
What it really is
A flat-priced project management and collaboration suite with tasks, Gantt, chat, proofing and time tracking.
Our take
ProofHub makes sense once you have enough people that per-seat tools get expensive. Most teams that need reporting or an API will land on Ultimate Control, so plan around its regular $135 a month, not the 3-month offer.
Why we rate it
It bundles proofing, chat and time tracking with core project views and removes per-seat costs.
The catch
Reports, workflows, custom roles and API access sit in the higher plan, whose headline price is a temporary offer.
Best for
Agencies working with clients
Creative teams that need approvals
Teams of 10 or more wanting one flat bill
Not good for
Solo users or tiny teams on a budget
Teams needing a large integration catalog
Friction report
Time to value
Trial starts without a card; setting up projects, roles and workflows takes a few days.
Scale breakpoint
Past 40 projects, or once you need reports or the API, you must move to Ultimate Control ($135/mo annual).
Walled garden
Medium: CSV import and project export exist; API access only on Ultimate Control.
ProofHub plans and prices
Plan
Billed annually
Billed monthly
Projects and storage
Essential
$45/mo
$50/mo
40 projects, 15 GB
Ultimate Control
$135/mo (offer: $89/mo for the first 3 months)
$150/mo (offer: $99/mo for the first 3 months)
Unlimited projects, 100 GB
Free trial
$0 for 14 days
$0 for 14 days
No credit card
From ProofHub's pricing page, checked 4 October 2026. Both plans include unlimited users. The offer applies to new accounts and upgrades and may end without notice.
Features only on Ultimate Control
Feature
Essential
Ultimate Control
Reports and detailed activity logs
No
Yes
Workflows and custom roles
No
Yes
API access
No
Yes
IP restrictions and white labeling
No
Yes
Priority support
No
Yes
From the plan comparison on ProofHub's pricing page, checked 4 October 2026.
Frequently Asked Questions
Essential costs $45 a month billed annually or $50 monthly. Ultimate Control costs $135 a month billed annually or $150 monthly; a limited-time offer cuts that to $89 or $99 for the first three months (checked 4 October 2026). Both plans include unlimited users.
No. Both plans have a flat monthly price with unlimited users.
No. ProofHub offers a 14-day free trial with no credit card. If you do not pay when it ends, the account expires.
Essential allows 40 projects and 15 GB. Ultimate Control adds unlimited projects, 100 GB, workflows, custom roles, reports, detailed activity logs, IP restrictions, white labeling, API access and priority support.
Yes, but API access is listed only on the Ultimate Control plan.
Conversion Gems is a review site. Sign in on ProofHub's own login page at proofhub.com/login.
ProofHub alternatives
Other project management tools to compare:
Zoho Projects: Per-user project management with a free plan for small teams and Gantt charts on every plan.
Plaky: Board-based work management with a free plan for unlimited users.
Monday.com: Work management platform with boards, automations and many integrations.
Asana: Task and project tracking for teams that need portfolios and goals.
