IntakeQ is a HIPAA-compliant intake form builder for healthcare practitioners; its Practice Management plan, sold as PracticeQ, adds scheduling, a client portal, payments, claims and telehealth. Forms Only costs $54.90 a month and Practice Management $84.90, with low-volume plans from $29.90. There is a 14-day free trial and no contract.
IntakeQ and PracticeQ
In 2021 the company renamed its practice management solution PracticeQ to separate it from IntakeQ Forms. Both are sold together on IntakeQ's pricing page, and practitioners sign in at intakeq.com.
Checked October 4, 2026
The bottom line
A good fit for small health practices that want digital intake first and practice management later.
7.5
Our score
7.5 / 10
Conversion Gems editorial verdict
$29.90/mo (low volume); $54.90/mo Forms Only
Features8/10
8 - forms, e-signatures, notes, booking, portal, payments, claims and telehealth across the two plans.
Value7/10
7 - from $29.90/mo with no contract, but extra practitioners add $10 to $30 each.
Ease of use8/10
8 - drag-and-drop and AI form building with a 14-day full trial.
Ecosystem7/10
7 - Zapier, Dropbox, Google Drive, Elation, RevolutionEHR, SRFax and a developer API.
Support7/10
7 - support hub plus phone support on the Practice Management plan.
What it really is
A HIPAA intake form builder that grows into practice management under the PracticeQ name.
Our take
IntakeQ is a sensible first system for small practices: forms, e-signatures and notes from $54.90 a month, or $29.90 if you see few new clients. Adding PracticeQ brings booking, payments, claims and telehealth for $84.90. Watch the low-volume caps and the per-practitioner fees, and expect to see both brand names during signup.
Why we rate it
Month-to-month plans with HIPAA BAA, e-signatures and a clear upgrade path to full practice management.
The catch
Low-volume caps, per-practitioner add-on fees and a confusing two-brand setup.
Best for
Replacing paper intake forms
Allied health and wellness practices
Small practices wanting booking and payments later
Not good for
Large multi-site groups
Practices needing deep behavioral health billing
Non-healthcare form needs
Friction report
Time to value
Fast: build or adapt a form template and send it during the 14-day trial.
Scale breakpoint
Low-volume caps (10 forms, or 25 appointments and 25 forms per practitioner) force an upgrade as caseloads grow.
Walled garden
Zapier, Dropbox, Google Drive and a developer API help move data out.
Forms Only plus appointments, reminders, booking widget, client portal, payments, claims and superbills, telehealth, phone support
Forms Only, Low Volume
$29.90/month
$10/month
10 form submissions per month
Practice Management, Low Volume
$59.90/month
$25/month
25 appointments and 25 client form submissions per 30 days, per practitioner
From IntakeQ's pricing page, checked 4 October 2026. Billed monthly with no contract; sales tax added where required. We found no annual billing option.
Frequently Asked Questions
IntakeQ is a HIPAA-compliant online form builder for healthcare practitioners, used to send, collect and sign intake forms before appointments. Its sister plan, PracticeQ, adds scheduling, a client portal, payments, claims and telehealth.
Forms Only costs $54.90 a month plus $20 per additional practitioner. Practice Management costs $84.90 a month plus $30 per additional practitioner. Low-volume versions cost $29.90 and $59.90 a month with usage caps (checked 4 October 2026).
They come from the same company. In 2021 it renamed its practice management solution PracticeQ to separate it from IntakeQ Forms. IntakeQ covers forms, e-signatures and notes; PracticeQ adds appointments, client portal, payments, claims and telehealth.
Yes. IntakeQ offers a free, full-featured 14-day trial with no obligation, and paid plans have no contract and can be cancelled at any time.
Conversion Gems is a review site, so you can't sign in here. Practitioners sign in at https://intakeq.com/signin. Clients use the portal or form link their practice sends them.
IntakeQ says it complies with HIPAA, PIPEDA and GDPR, and every plan includes a HIPAA business associate agreement (BAA).
IntakeQ alternatives
Other intake and practice management tools from our reviews:
Jotform: General form builder with conditional logic, payments and many integrations.
SimplePractice: Practice management with scheduling, billing and telehealth for small practices.
TherapyNotes: Behavioral health EHR with therapy notes, billing and insurance claims.
Microsoft Forms: Simple forms and surveys inside Microsoft 365, without healthcare-specific workflows.
