Theralytics is practice management and data collection software for ABA therapy providers, covering billing and claims, scheduling, session data and a mobile app. Each module costs $20 per client or $30 per user a month, and the combined plan is $30 per client or $45 per user, with a 10-client minimum and a $200 to $300 monthly floor. There is no standard free trial.
The bottom line
Strong value for ABA practices past 10 clients; check the minimums first.
6.9
Our score
6.9 / 10
Conversion Gems editorial verdict
$20 per client/mo; $200 to $300 monthly minimum
Features8/10
8 - billing and claims, scheduling, offline data collection, mobile app and AI summaries, per theralytics.net.
Value7/10
7 - $20 per client per module and $30 combined, but a 10-client minimum and $200 to $300 floor.
Ease of use6/10
6 - demo-led onboarding with training included; not self-serve.
Ecosystem5/10
5 - clearinghouse integrations and mobile apps; no published integration list or API.
Support8/10
8 - phone, email, live chat and a Freshdesk help center, plus a migration team; response times not tested.
What it really is
ABA-specific practice management, billing and clinical data collection software with a mobile app.
Our take
Theralytics is unusually open about price for this category, and the combined plan at $30 per client covers both the business and clinical side of an ABA practice. The 10-client minimum and $200 to $300 floor make it a poor fit for tiny caseloads. The free start-up package is a real saving for new BCBAs, as long as you are happy to outsource billing at 4.5%.
Why we rate it
Clear published prices for ABA billing plus data collection, with no onboarding fees.
The catch
A 10-client minimum and monthly floor; free start-up offers are tied to its billing service.
Best for
ABA clinics billing insurance
New BCBAs opening a practice
Agencies needing offline session data
Not good for
Solo providers with a handful of clients
Non-ABA therapy practices
Teams wanting a self-serve free trial
Friction report
Time to value
Medium: book a demo, then onboarding with training and data migration included.
Scale breakpoint
Low client counts, where the 10-client minimum and monthly floor dominate the bill.
Walled garden
Medium: multiple clearinghouse integrations; no public API or integration list found.
Theralytics plans and pricing
Plan
Per client
Per user
Notes
Practice Management
$20/mo
$30/mo
Billing and claims, documentation, AI summaries, reporting
Data Collection
$20/mo
$30/mo
Graphing, curriculum library, offline mode
Practice Management + Data Collection
$30/mo
$45/mo
Both modules; $40 and $60 if bought separately
BCBA Start-Up Package
$0 software
$0 software
Up to 6 months or until first client; 4.5% RCM billing; 1-year subscription
BCBA Start-Up Pro
$0 software
$0 software
5% RCM billing; no client or user minimum
From Theralytics' pricing page, checked 4 October 2026. Core plans have a 10-client or user minimum, no annual contract and no onboarding fees. A minimum monthly fee of $200 or $300 applies depending on the package, and clearinghouse fees may apply.
Frequently Asked Questions
Practice Management and Data Collection each cost $20 per client or $30 per user a month, and the combined plan is $30 per client or $45 per user. A base subscription covers up to 10 clients or users, with a minimum monthly fee of $200 or $300 depending on the package, and clearinghouse fees may apply (checked 4 October 2026).
Not a standard one. Instead, the BCBA Start-Up Package is free for up to 6 months or until you land your first client, but it needs a 1-year subscription and uses Theralytics' billing service at 4.5% of receivables. Start-Up Pro has $0 software fees with 5% billing. Otherwise you book a demo (checked 4 October 2026).
Core plans have no annual contract and no onboarding fees, but they have a 10-client or user minimum. The BCBA Start-Up Package requires a 1-year subscription.
It is designed by ABA providers for ABA workflows, and Theralytics includes staff training and a migration team at no extra cost. We have not tested it ourselves; book a demo to see whether the scheduling and data collection screens suit your team.
ABAdesk is a lighter, browser-only option for ABA data collection and graphing. TherapyNotes, TheraPlatform and SimplePractice are practice management tools for broader therapy practices. Choose based on whether you need ABA billing, offline data collection and a mobile app.
Conversion Gems is a review site, not Theralytics. The Theralytics website does not publish a single public sign-in page; customers use the access details from their onboarding. For login help, call (866) 710-3590 or use the help center at theralytics.freshdesk.com.
Theralytics alternatives
Other therapy practice tools to compare:
ABAdesk: Browser-based ABA data collection and graphing with automatic phase changes and treatment plan reports.
TherapyNotes: Behavioral health EHR with scheduling, notes, billing and claims for therapy practices.
TheraPlatform: Practice management and telehealth platform for therapists across several disciplines.
SimplePractice: Practice management for private-practice clinicians, with scheduling, notes and billing.
