Hubdoc is Xero's bill and receipt capture tool: it extracts the key figures and creates transactions in Xero or QuickBooks Online with the document attached. It is included with Xero business plans, and on its own costs $12 a month after a 30-day free trial.
Hubdoc is part of Xero
Xero announced its acquisition of Hubdoc on 31 July 2018, and the product is now branded Hubdoc from Xero. Xero retired Hubdoc's automatic supplier-portal fetching on 27 April 2022 (28 April in Australia and New Zealand).
On 2 July 2026 Xero announced Smart Document Capture, a capture tool built into Xero itself. We found no announcement ending Hubdoc, and its pricing and sign-up pages remain live.
Checked October 4, 2026
The bottom line
A sensible free add-on for Xero users; check if your Xero plan now steers you to Smart Document Capture.
7
Our score
7 / 10
Conversion Gems editorial verdict
$12/mo, or included with Xero
Features6/10
6 - capture, extraction and sync to Xero and QuickBooks Online; supplier fetching retired in 2022.
Value9/10
9 - included with Xero business plans; $12 a month standalone with unlimited usage.
Ease of use8/10
8 - sign up with Xero, then snap or email documents.
Ecosystem5/10
5 - Xero, QuickBooks Online, Bill.com and Box only.
Support6/10
6 - Xero Central help articles and technical support listed on the plan.
What it really is
Xero's bill and receipt capture tool that feeds documents and extracted data into Xero or QuickBooks Online.
Our take
For Xero customers Hubdoc is an easy yes: it is included, it takes receipts by phone or email, and it attaches the document to the transaction. It has lost some ground: supplier-portal fetching ended in 2022, and Xero is now building its own Smart Document Capture inside the ledger. QuickBooks Online users pay $12 a month, which is reasonable for unlimited documents.
Why we rate it
It removes manual data entry for bills and receipts and keeps the paperwork with each transaction.
The catch
No supplier-portal fetching since 2022, and Xero's newer built-in capture tool may overlap it.
Best for
Xero users capturing receipts and bills
Bookkeepers serving small clients
QuickBooks Online users wanting simple capture
Not good for
Users of accounting software other than Xero or QuickBooks Online
Firms needing custom parsing rules
Anyone expecting automatic fetching from supplier portals
Friction report
Time to value
Minutes: sign up with Xero and forward or snap the first receipt.
Scale breakpoint
One plan only; larger firms get no advanced tiers.
Walled garden
Medium: built around Xero and QuickBooks Online.
Hubdoc pricing
Option
Price
What you get
With a Xero business plan
Included
Xero Starter, Standard or Premium (Early, Growing or Established in the US)
Free trial
$0 for 30 days
No credit card required
Standalone
$12/mo
Unlimited usage, multiple collaborators, Xero or QuickBooks Online sync, mobile apps
From Hubdoc's pricing page and the Xero App Store listing, checked 4 October 2026.
Frequently Asked Questions
Xero's App Store lists Hubdoc as included at no additional cost with Xero Starter, Standard and Premium plans (Early, Growing and Established in the US). Xero's US pricing page now names the capture feature Smart Document Capture (checked 4 October 2026).
Hubdoc's pricing page lists one plan: a 30-day free trial with no card, then $12 USD a month, with unlimited usage and multiple collaborators (checked 4 October 2026).
We found no Xero announcement ending Hubdoc; its pricing and sign-up pages are live. Xero did retire Hubdoc's automatic supplier-portal fetching in April 2022, and in July 2026 it launched Smart Document Capture inside Xero (checked 4 October 2026).
Hubdoc is used to capture bills, receipts and statements, extract the key figures and push them into Xero or QuickBooks Online with the document attached, so bookkeepers can reconcile without typing.
Hubdoc's advantage is price for Xero users, since it is included. Dext is a separate paid capture tool; we have not reviewed it yet, so compare its current plans and features against your volume.
Conversion Gems is a review site, not Hubdoc. Hubdoc's official sign-in page is https://app.hubdoc.com/login, and Xero users can also sign up with their Xero account.
Hubdoc alternatives
Other document capture and accounting tools in our directory:
Docparser: Rule-based data extraction from invoices, forms and other documents.
Xero: Cloud accounting software that Hubdoc feeds into.
QuickBooks: Accounting software for small and mid-sized businesses.
Wave: Free accounting suite with invoicing and receipt tracking.
